Main
Number: 714 229-6713
Business Licenses: 714 229-6712
Personnel: 714 229-6684
Job Line: 714 229-6681
E-mail the
Finance &
Administrative Services Department
Richard Storey,
Assistant City Manager/Finance & Administrative Services Director/City Treasurer
Department Overview
The
City of Cypress Finance and Administrative Services
Department has oversight for: financial accounting,
payroll, fixed assets, departmental
budgets,
issuing
business
licenses, maintaining personnel data, information
systems, accounts payable and investments. The department
consists of three divisions: Finance, Personnel
and Information Systems.
Finance
Division:
The
Finance division is responsible for the following:
general accounting, treasury management, payroll,
accounts payable, purchasing, revenue collection
and
business licensing.
Finance is also responsible for the preparation
of the City's
budget and
financial statements. The overall goal of this
division is to provide the citizens and employees
of Cypress with reliable information and quality
customer service. The division also oversees and
monitors the internal control environment of the
City, a major goal of which is to ensure that appropriate
safeguards are in place to protect City assets.
The
general accounting function relates to the maintenance
of a highly-structured computerized general ledger
system that tracks all financial activities of
the City. The investing of the City's idle cash
balances in accordance with the annual investment
policy adopted by the City Council is the major
component of the treasury management function.
Other responsibilities of the treasury function
include the ongoing decision making related to
the liquidity, legality, and yield of a potential
investment, while minimizing the risk and ensuring
safety
The
bi-weekly payroll function generates paychecks
and direct deposit amounts for all of the City's
employees, Commission members and Council members.
The accounts payable function provides payments
to approximately 200 vendors and independent contractors
on a biweekly basis.
Finance
is also responsible for the collection and recording
of all City revenues as well as
business
licensing. The City annually licenses approximately
2,000 businesses located within the City limits and another
1,600 businesses located outside the City.
During
the year, the Finance division once again prepared
an award-winning
Comprehensive
Annual Financial Report (CAFR) and led in the preparation of the
annual operating budget.
Human
Resources Division:
The
Human Resources Division oversees employee recruitment
and selection, job classifications and employee
compensation, benefits administration, labor relations,
training, safety, workers' compensation administration,
and publishes
job
announcements. The division's overall goals
are to secure and maintain a highly qualified City
workforce, promote and maintain relations and communication
with employees, and provide a safe and productive
work environment.
The
Human Resources Division is responsible for events such as the Employee
Health Fair, Benefits Open Enrollment period, and
the Employee Service Awards Luncheon. The Division
also conducts bargaining unit negotiations as labor
contracts with several of the City's employee associations.
It
is the overriding goal of the City of Cypress Human
Resources
Division to strive to consistently provide a high
level of service to City employees and the public.
To this end, the Human
Resources staff is continuously
reviewing and exploring ways to improve the services
the division provides.
Information
Systems Division:
The
Information Systems Division has oversight for
the City's computer systems, networks, network
security, web page, document imaging, the City's
Internet connection and financial applications.
The City's five main buildings: City Hall,
the Police Department, the Community
Center, the Senior Center, and the
Maintenance Yard, host a Microsoft
Server 2003 file server and an Exchange
mail server at each location.
Depending
upon proximity, the buildings are connected
either by a 100Mbps Ethernet connection or
by wireless, encrypted radio bridges; the City
Council Chambers connects to City Hall
with fiber optic cable.
The City runs standardized PC hardware and operating systems; at the desktop users
run Microsoft Office Professional/Outlook
2003 and Windows XP Professional SP2.
IS Staff program and maintain the City's
customized business applications: Payroll,
Personnel, Budget, General Ledger, Fixed
Assets, Building Permits, Business Licenses,
Accounts Payable, Inventory and Cash Receipts.
The Information Systems Division is responsible
for maintaining 200 personal computers,
18 file servers, and the City's firewall.
In
addition to standardized office and e-mail software,
the division provides support for numerous software
applications that are specific to individual departments
within the City.
Connection
to the Internet for employees, as well as updates
of the City's website, www.ci.cypress.ca.us,
are managed by division staff.