AGENDA
CITY OF CYPRESS CITY COUNCIL REGULAR MEETING
MONDAY, FEBRUARY 10, 2014

This Agenda contains a brief general description of each item to be considered.  Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda.  Supporting documents, including staff reports, are available for review in the City Clerk's office and the City’s website at www.ci.cypress.ca.us.

City Hall Directory:

Administration – (714) 229-6680                                                                           
admin@ci.cypress.ca.us                                                                                      
Finance – (714) 229-6700                                                                                     
fin@ci.cypress.ca.us                                                                                            
Community Development – (714) 229-6720                                                         
cdd@ci.cypress.ca.us 
Public Works – (714) 229-6740
pw@ci.cypress.ca.us
Police – (714) 229-6600
cypd@ci.cypress.ca.us
Recreation – (714) 229-6780
crpd@ci.cypress.ca.us

City Council Agendas/Minutes are available at www.ci.cypress.ca.us.

CALL TO ORDER                       

6:00 P.M.
Executive Board Room

ROLL CALL                                 

MAYOR LEROY MILLS
MAYOR PRO TEM ROB JOHNSON
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER PRAKASH NARAIN
COUNCILMEMBER MARIELLEN YARC

ORAL COMMUNICATIONS
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda.  No action may be taken on off-Agenda items except as authorized by law.  Speakers are requested to limit their comments to no more than three minutes each.

WORKSHOP SESSION

FISCAL YEAR 2013-14 MID-YEAR BUDGET REVIEW

RECONVENE                              

7:00 P.M.
Council Chambers

ROLL CALL                                 

MAYOR LEROY MILLS
MAYOR PRO TEM ROB JOHNSON
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER PRAKASH NARAIN
COUNCILMEMBER MARIELLEN YARC

PLEDGE OF ALLEGIANCE              

INVOCATION

REPORT OF WORKSHOP AGENDA/CLOSED SESSION

CITY MANAGER
CITY ATTORNEY

ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR)
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda.  No action may be taken on off-Agenda items except as authorized by law.  Speakers are requested to limit their comments to no more than three minutes each.

If you would like to address the City Council, please complete the white SPEAKER’S CARD.  The card is available at the speaker’s podium or from the City Clerk.  Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk.  The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized.  Your name will be called at the time the matter is heard by the Council.

Speakers and members of the audience are asked to please observe meeting decorum by using courteous and professional language at all times, refraining from clapping, whistling, etc. in response to a speaker’s comments, and allowing speakers to provide comments without interruption.

PUBLIC HEARINGS
Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council.

No items.

CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action.

CONSENT CALENDAR (1 – 10)

1.    APPROVAL OF MINUTES - Meeting of January 27, 2014.
Prepared by:  Denise Basham, City Clerk

Recommended Action:  Approve as submitted.

2.  MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING.

3.  PROCLAIMING THE MONTH OF FEBRUARY 2014 AS “CAREER AND TECHNICAL EDUCATION MONTH” IN THE CITY OF CYPRESS.
Prepared by:  Denise Basham, City Clerk

Recommended Action:  That the City Council officially proclaim the month of February 2014 as “Career and Technical Education Month” in the City of Cypress.

4. PROCLAIMING THE CITY OF CYPRESS A “PURPLE HEART CITY.”
Prepared by:  Denise Basham, City Clerk

Recommended Action:  That the City Council officially proclaim the City of Cypress a “Purple Heart City.”

5.    EXTENSION OF DESIGN REVIEW COMMITTEE PERMIT NO. 2009-06, A REQUEST FOR A ONE-YEAR EXTENSION TO ALLOW THE CONSTRUCTION OF A 6,000 SQUARE FOOT MEDICAL OFFICE BUILDING ON THE PROPERTY LOCATED AT 5001 CERRITOS AVENUE IN THE CG COMMERCIAL GENERAL ZONE.
Prepared by:  Doug Hawkins, Planning Manager

Recommended Action:  That the City Council grant a one-year extension of Design Review Committee Permit No. 2009-06 subject to the original Conditions of Approval.

6.  AWARD OF TASK ORDER FOR CONSULTANT SERVICES TO UPDATE THE CITYWIDE TRAFFIC SIGNAL TIMING.
Prepared by:  Keith Carter, Associate Engineer/Traffic

Recommended Action:  That the City Council approve a Task Order for consultant services to update the Citywide Traffic Signal Timing to comply with changes in the California Manual on Uniform Traffic Control Devices (CA MUTCD), in the amount of $50,200, within the existing agreement for On-Call Traffic Signal Interconnect System Support and Traffic Signal Operations to Hartzog & Crabill, Inc., Tustin, California; authorize a contingency of $7,530 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer.

7. AWARD OF CONSTRUCTION CONTRACT, AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR FIBER OPTIC INSTALLATION/CCTV UPGRADE PROJECT (PHASE 3), PUBLIC WORKS PROJECT NO. 74, AND AWARD A TASK ORDER FOR CCTV NETWORK IMPLEMENTATION AND MAINTENANCE.
Prepared by:  Keith Carter, Associate Engineer/Traffic

Recommended Action:  That the City Council: 1) Award a contract for the Fiber Optic Installation/CCTV Upgrade Project (Phase 3), Public Works Project No. 74, in the amount of $658,293, to the lowest responsible bidder, Pro Tech Engineering Corporation, Corona Del Mar, California; authorize a contingency of $98,744 (15% of Bid Amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Inspection Services, in the amount of $59,461, within the existing agreement for On-Call Construction Management/Engineering Support/Testing and Inspection Services, for the Fiber Optic Installation/CCTV Upgrade Project (Phase 3), Public Works Project No. 74, to Vali Cooper & Associates, Inc. (VCA); authorize a contingency of $8,919 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer; and 3) Award a Task Order for CCTV Network Implementation and Maintenance, in the amount of $59,380, within the existing agreement for On-Call Traffic Engineering Design Services, to Iteris; authorize a contingency of $8,907 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer.

8. REQUEST FOR CYPRESS BRANCH LIBRARY BOOKSTORE ADDITION. (COUNCIL MEMBER NARAIN)
Prepared by:  Alvin Papa, Senior Civil Engineer

Recommended Action:  That the City Council: 1) Approve a transfer in the amount of $23,920 from the assigned fund balance of the General Fund (Account No. 111-99999.4501_415) to the City Capital Improvement Projects Fund (Account No. 415-99999.3901_111); and 2) Authorize an appropriation in the amount of $23,920 from the City Capital Improvement Projects Fund (Account No. 415-80600-8065.4186) for the  design of the Cypress Branch Library Bookstore Addition; and 3) Approve a Task Order in the amount of $20,800 for architectural consultant services for the Cypress Branch Library Bookstore Addition, Public Works Project No. 118, to BOA Architecture, Long Beach, CA; authorize $3,120 as contingency to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer.

9.  INSTALLATION OF MULTI-WAY STOP SIGNS ON HOLDER STREET AT MOUNT WHITNEY DRIVE WITHIN CYPRESS AND BUENA PARK BOUNDARIES.
Prepared by:  Keith Carter, Associate Engineer/Traffic

Recommended Action:  That the City Council receive and file the report.

10. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2013-14 FOR WARRANTS NO. 28864 THROUGH 28997.
Prepared by:  Richard Storey, Director of Finance and Administrative Services

Recommended Action:  That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2013-14.

END OF CONSENT CALENDAR

NEW BUSINESS (11 – 12)

11.  AWARD OF PROFESSIONAL CONTRACT SERVICES AGREEMENT FOR SOLID WASTE FRANCHISE AGREEMENT COMPLIANCE EXAMINATION.
Prepared by:  Andy Tse, Administrative Services Manager

Recommended Action:  That the City Council: 1) Award a Professional Services Agreement for Solid Waste Franchise Agreement Compliance Examination to R3 Consulting Group, LLC, Roseville, California, and
direct the Administrative Services Manager to act as Contract Officer; and 2) Approve the appropriation of $19,930 to Account No. 111-20120.4189 (Professional Services – Other) from the unassigned fund balance of the City’s General Fund for Solid Waste Franchise Agreement Compliance Examination services.

 12. ESTABLISH CITY COUNCIL PROCEDURES FOR THE INTERVIEW AND SELECTION OF A SOLID WASTE SERVICES PROCUREMENT CONSULTANT.
Prepared by:  Andy Tse, Administrative Services Manager

Recommended Action:  That the City Council establish its procedures for the interview and selection process of a Solid Waste Services Procurement Consultant.

RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors.

No items.

SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency.

Consent Calendar (13):

13.  ADOPTION OF THE ADMINISTRATIVE BUDGET FOR THE CYPRESS SUCCESSOR AGENCY FOR THE SIX-MONTH PERIOD OF JULY 1, 2014 THROUGH DECEMBER 31, 2014.
Prepared by:  Richard Storey, Director of Finance and Administrative Services

Recommended Action:  That the Successor Agency adopt the administrative budget for the Successor Agency for the six-month period of July 1, 2014 through December 31, 2014.

ORAL COMMUNICATIONS
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council provided that no action may be taken on off-Agenda items unless authorized by law.  Speakers are requested to limit their comments to no more than five minutes each.

ITEMS FROM CITY COUNCIL MEMBERS

·Reports on Committee Assignments
·Other Items
ITEMS FROM CITY MANAGER

ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, February 24, 2014 beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.  Dated this 5th day of February, 2014.

________________________________
Denise Basham, City Clerk

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683.  NOTIFICATION BY NOON ON FRIDAY, FEBRUARY 7, 2014 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.

City of Cypress Department of Administration ~ 5275 Orange Avenue ~ Cypress, CA 90630 ~ 714-229-6780