City of Cypress

5275 Orange Avenue ~ Cypress, CA 90630 ~ 714-229-6700

AGENDA
CITY OF CYPRESS CITY COUNCIL REGULARMEETING
MONDAY, JUNE 24, 2013

This Agenda contains a brief general description of each item to be considered.  Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda.  Supporting documents, including staff reports, are available for review in the City Clerk's office and the City’s website at www.ci.cypress.ca.us.

City Hall Directory:

Administration – (714) 229-6680                                                                           
admin@ci.cypress.ca.us                                                                                      
Finance – (714) 229-6700                                                                                     
fin@ci.cypress.ca.us                                                                                            
Community Development – (714) 229-6720                                                         
cdd@ci.cypress.ca.us 
Public Works – (714) 229-6740
pw@ci.cypress.ca.us
Police – (714) 229-6600
cypd@ci.cypress.ca.us
Recreation – (714) 229-6780
crpd@ci.cypress.ca.us

City Council Agendas/Minutes are available at www.ci.cypress.ca.us.

CALL TO ORDER                       

6:30 P.M.
Council Chambers

ROLL CALL                                 

MAYOR PRAKASH NARAIN
MAYOR PRO TEM LEROY MILLS
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER ROB JOHNSON
COUNCILMEMBER MARIELLEN YARC

ORAL COMMUNICATIONS
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda.  No action may be taken on off-Agenda items except as authorized by law.  Speakers are requested to limit their comments to no more than three minutes each.

Recess the meeting to Closed Session.

CLOSED SESSION
Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session… to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information…; (2) disciplinary action against [a person] who has willfully disclosed confidential information….; [and/or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury."  (Gov. Code § 54963(c).)

CITY OF CYPRESS ITEMS:
     
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
(Pursuant to Government Code Section 54956(d)(2)
Number of Cases: One

RECONVENE                              

7:00 P.M.
Council Chambers

ROLL CALL                                 

MAYOR PRAKASH NARAIN
MAYOR PRO TEM LEROY MILLS
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER ROB JOHNSON
COUNCILMEMBER MARIELLEN YARC

PLEDGE OF ALLEGIANCE              

INVOCATION

PRESENTATIONS                            

PRESENTATION OF CERTIFICATES TO OUTGOING CITY COMMISSIONERS:

Recreation and Community Services Commission
Kerry Benson
Thomas O’Toole

Traffic Commission
Wayne Schoemann

PRESENTATION OF CERTIFICATES OF APPOINTMENT TO ALL NEWLY-APPOINTED COMMISSIONERS AND ADMINISTER LOYALTY OATH OF OFFICE

Recreation and Community Services Commission
Nancy Conze
Mark Youngerman

Senior Citizens Commission
Kenneth Lynch
Judy Wagner

Traffic Commission
Robert Sittman Jr.
Larry Smith

REPORT OF WORKSHOP AGENDA/CLOSED SESSION          

CITY MANAGER
CITY ATTORNEY

ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR)
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda.  No action may be taken on off-Agenda items except as authorized by law.  Speakers are requested to limit their comments to no more than three minutes each.

If you would like to address the City Council, please complete the white SPEAKER’S CARD.  The card is available at the speaker’s podium or from the City Clerk.  Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk.  The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized.  Your name will be called at the time the matter is heard by the Council.

Speakers and members of the audience are asked to please observe meeting decorum by using courteous and professional language at all times, refraining from clapping, whistling, etc. in response to a speaker’s comments, and allowing speakers to provide comments without interruption.

PUBLIC HEARINGS (1 - 2)
Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council.

1. PUBLIC HEARING REGARDING ADOPTION OF THE FISCAL YEAR 2013-14 THROUGH 2019-20 CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF CYPRESS/CYPRESS RECREATION AND PARK DISTRICT. Prepared by:  Kamran Dadbeh, Assistant City Engineer

Recommended Action:  That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1) Conduct a public hearing to solicit comments on the City of Cypress/Cypress Recreation and Park District Capital Improvement Program proposed Fiscal Year 2013-14 through Fiscal Year 2019-20 Capital Improvement Program (CIP); and 2) Upon closing the public hearing, formally adopt the City of Cypress/Cypress Recreation and Park District Capital Improvement Program for Fiscal Year 2013-14 through Fiscal Year 2019-20.

2. PUBLIC HEARING REGARDING CONSIDERATION OF AN AMENDMENT TO THE NOISE SECTION OF THE CYPRESS MUNICIPAL CODE REGARDING STREET IMPROVEMENT PROJECTS.
Prepared by:  Doug Hawkins, Planning Manager

Recommended Action:  That the City Council introduce for first reading the Ordinance by title only, title as follows, approving an amendment to the Cypress Municipal Code adding language exempting work on City streets and other public facilities from the City’s Noise Ordinance.

An Ordinance of the City Council of the City of Cypress,
Amending Section 13-70 of the Cypress Municipal Code
to Add an Exemption for City Related Construction
Activities on Public Streets.

CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action.

CONSENT CALENDAR (3 – 10)

3.   APPROVAL OF MINUTES - Meeting of June 10, 2013.
Prepared by:  Denise Basham, City Clerk

Recommended Action:  Approve as submitted.

4.   MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING.

5.   PROCLAIMING THE MONTH OF JULY 2013 AS “PARKS AND RECREATION MONTH” IN THE CITY OF CYPRESS.
Prepared by:  Denise Basham, City Clerk

Recommended Action:  That the City Council officially proclaim the month of July 2013 as “Parks and Recreation Month” in the City of Cypress.

6.   APPROVAL OF THE CITY ENGINEER’S REPORT AND RENEWAL OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE LANDSCAPED BERM ON THE NORTH SIDE OF THE STANTON CHANNEL, PUBLIC WORKS PROJECT NO. 8615-90.
Prepared by:  Bobby Blackburn, Public Works Superintendent

Recommended Action:  That the City Council adopt the Resolutions by title only, titles as follows, approving the City Engineer’s Report and establishing a public hearing for July 22, 2013, declaring the City Council’s intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for the maintenance of the landscaping and irrigation system on the berm on the north side of the Stanton Channel.

A Resolution of the City Council of the City of Cypress,
Approving the City Engineer’s Report Dated June 24, 2013,
in Connection with the Renewal of Cypress Corporate
Center Landscape Maintenance District No. 1.

A Resolution of the City Council of the City of Cypress,
Declaring Its Intention to Order the Renewal of Cypress
Corporate Center Landscape Maintenance District No. 1
for Fiscal Year 2013-14, Pursuant to the Landscaping
and Lighting Act of 1972, and Fixing a Time and Place
for Hearing Objections Thereto.

7.   APPROVAL OF CONTRACT FOR TRAFFIC SIGNAL MAINTENANCE SERVICES.
Prepared by:  Keith Carter, Associate Engineer/Traffic

Recommended Action:  That the City Council: 1) Award a contract for traffic signal maintenance services to Aegis ITS, 3360 East La Palma Avenue, Anaheim, California 92806, for a three-year term with the option to extend for a two-year term, and direct the Director of Public Works/City Engineer to act as Contract Officer; and 2) Appropriate funds in the amount of $15,000 from the restricted fund balance of Lighting District Fund, Fund 251 (Account 251-70215.4187_012) for traffic signal maintenance services.

8.   AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR KATELLA AVENUE/MERIDIAN DRIVE INTERSECTION IMPROVEMENTS, PUBLIC WORKS PROJECT NO. 104.
Prepared by:  Alvin Papa, Senior Civil Engineer

Recommended Action:  That the City Council: 1) Award a contract for Katella Avenue/Meridian Drive Intersection Improvements, Public Works Project No. 104, in the amount of $123,100, to the lowest responsible bidder, GMC Engineering, Inc. (GMC), Tustin, California; authorize a contingency of $18,465 (15% of Bid Amount); and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Management and Inspection Services, in the amount of $29,520, within the existing agreement for On-Call Construction Management/Engineering Support/Testing and Inspection Services, for Katella Avenue/Meridian Drive Intersection Improvements, Public Works Project No. 104, to Vali Cooper & Associates, Inc. (VCA); authorize a contingency of $4,428 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer; and 3) Appropriate funds in the amount of $25,513 from the assigned fund balance of the City Capital Improvement Projects Fund (Account No. 415-80500-8051.4186 Concrete Rehabilitation), for construction of the Katella Avenue/Meridian Drive Intersection Improvements, Public Works Project No. 104.

9.   REVIEW OF INVESTMENT REPORT FOR THE MONTH OF MAY, 2013.
Prepared by:  Richard Storey, Director of Finance and Administrative Services

Recommended Action:  That the City Council receive and file the Investment Report for the month of May, 2013.

10.  APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2012-13 FOR WARRANTS NO. 26368 THROUGH 26501.
Prepared by:  Richard Storey, Director of Finance and Administrative Services

Recommended Action:  That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2012-13.

END OF CONSENT CALENDAR

NEW BUSINESS

No items.

RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors.

No items.

SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency.

No items.

ORAL COMMUNICATIONS
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council provided that no action may be taken on off-Agenda items unless authorized by law.  Speakers are requested to limit their comments to no more than five minutes each.

ITEMS FROM CITY COUNCIL MEMBERS

·Reports on Committee Assignments
·Other Items

ITEMS FROM CITY MANAGER

ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 8, 2013 beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.  Dated this 19th day of June, 2013.

________________________________
Denise Basham, City Clerk

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683.  NOTIFICATION BY NOON ON FRIDAY, JUNE 21, 2013 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.