AGENDA
CITY OF CYPRESS CITY COUNCIL REGULAR MEETING
MONDAY, APRIL 22, 2013

This Agenda contains a brief general description of each item to be considered.  Except as otherwise provided by law, no action or discussion shall be taken on any item not appearing in the following Agenda.  Supporting documents, including staff reports, are available for review in the City Clerk's office and the City’s website at www.ci.cypress.ca.us.

City Hall Directory:

Administration – (714) 229-6680                                                                            Public Works – (714) 229-6740
admin@ci.cypress.ca.us                                                                                       pw@ci.cypress.ca.us
Finance – (714) 229-6700                                                                                      Police – (714) 229-6600
fin@ci.cypress.ca.us                                                                                             cypd@ci.cypress.ca.us
Community Development – (714) 229-6720                                                          Recreation – (714) 229-6780
cdd@ci.cypress.ca.us                                                                                             crpd@ci.cypress.ca.us

City Council Agendas/Minutes are available at www.ci.cypress.ca.us.

Public Hearings at 7:00 P.M.
Council Chambers
5275 Orange Avenue
Cypress, California

CALL TO ORDER                       

5:30 P.M.
Executive Board Room

ROLL CALL

MAYOR PRAKASH NARAIN
MAYOR PRO TEM LEROY MILLS
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER ROB JOHNSON
COUNCILMEMBER MARIELLEN YARC

ORAL COMMUNICATIONS
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda.  No action may be taken on off-Agenda items except as authorized by law.  Speakers are requested to limit their comments to no more than three minutes each.

WORKSHOP SESSION

WORKSHOP TO DISCUSS THE PROPOSED 2014-2021 HOUSING ELEMENT UPDATE OF THE CYPRESS GENERAL PLAN

Recess the meeting to Closed Session.

CLOSED SESSION
Pursuant to California law, "a person may not disclose confidential information that has been acquired by being present in a closed session… to a person not entitled to receive it, unless the legislative body authorizes disclosure of that confidential information." (Gov. Code § 54963(a).) Any "[v]iolation of [Government Code § 54963] may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) injunctive relief to prevent the disclosure of confidential information…; (2) disciplinary action against [a person] who has willfully disclosed confidential information….; [and/or] (3) referral of a member of a legislative body who has willfully disclosed confidential information... to a grand jury."  (Gov. Code § 54963(c).)

CITY OF CYPRESS ITEMS:
     
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Real Property Identified by APN Number 262-461-05, Located at 8721 Cypress Street
Negotiating Party: City Manager
Under Negotiation: Price and Terms of Payment

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Pursuant to Government Code Section 54956.8)
Real Property Identified by APN Number 244-092-30, Located at 9470 Moody Street
Negotiating Party: City Manager
Under Negotiation: Price and Terms of Payment

RECONVENE                              

7:00 P.M.
Council Chambers

ROLL CALL                                 

MAYOR PRAKASH NARAIN
MAYOR PRO TEM LEROY MILLS
COUNCILMEMBER DOUG BAILEY
COUNCILMEMBER ROB JOHNSON
COUNCILMEMBER MARIELLEN YARC

PLEDGE OF ALLEGIANCE              

INVOCATION

REPORT OF WORKSHOP AGENDA/CLOSED SESSION          

CITY MANAGER
CITY ATTORNEY

ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR)
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council, prior to any action taken on the Agenda.  No action may be taken on off-Agenda items except as authorized by law.  Speakers are requested to limit their comments to no more than three minutes each.

If you would like to address the City Council, please complete the white SPEAKER’S CARD.  The card is available at the speaker’s podium or from the City Clerk.  Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk.  The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized.  Your name will be called at the time the matter is heard by the Council.

Speakers and members of the audience are asked to please observe meeting decorum by using courteous and professional language at all times, refraining from clapping, whistling, etc. in response to a speaker’s comments, and allowing speakers to provide comments without interruption.

PUBLIC HEARINGS
Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council.

No items.

CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar should be read by title only prior to taking any action.

CONSENT CALENDAR (1 – 11)

1.   APPROVAL OF MINUTES - Meeting of April 8, 2013.
Prepared by:  Denise Basham, City Clerk

Recommended Action:  Approve as submitted.

2.  MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING.

3. SECOND READING OF ZONING ORDINANCE AMENDMENT NO. 2013-01, A CITY INITIATED PROPOSAL TO ADD A DEFINITION FOR GROUP HOMES AND TO ADD TEXT TO THE EXISTING DEFINITIONS FOR COMMUNITY CARE FACILITIES AND RESIDENTIAL CARE FACILITIES.
Prepared by:  Kori Nevarez, Associate Planner

Recommended Action:  That the City Council adopt the Ordinance by title only, title as follows, approving Zoning Ordinance Amendment No. 2013-01.

An Ordinance of the City Council of the City of Cypress,
California, Amending Sections 6.31.020.C, 6.31.020.G,
and 6.31.020.R of the Cypress Zoning Ordinance, Adding
a Definition for Group Homes and Adding Text to
Existing Definitions for Community Care Facilities and
Residential Care Facilities.

4.  PROCLAIMING THE WEEK OF MAY 12-18, 2013 AS “NATIONAL POLICE WEEK” IN THE CITY OF CYPRESS.
Prepared by:  Denise Basham, City Clerk

Recommended Action:  That the City Council officially proclaim the week of May 12-18, 2013 as “National Police Week” in the City of Cypress.

5.  APPROVAL OF PROFESSIONAL CONTRACT SERVICES AGREEMENT FOR THE PREPARATION OF SAFE ROUTE TO SCHOOL MAPS, ADULT CROSSING GUARD ANALYSIS AND VARIOUS TRAFFIC ENGINEERING STUDIES, PUBLIC WORKS PROJECT NO. 109.
Prepared by:  Keith Carter, Associate Engineer/Traffic

Recommended Action:  That the City Council: 1) Award a Professional Contract Services Agreement for the Preparation of Safe Route to School Maps, Adult Crossing Guard Analysis and Various Traffic Engineering Studies, Public Works Project No. 109, in the amount of $68,900 to Albert Grover and Associates, Fullerton, California; authorize a contingency of $10,300 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer; and 2) Appropriate $79,200 from the unassigned fund balance of the General Fund (111-2940) to Account No. 111-70264.4189_002 (Professional Services Architect and Engineering) for the Preparation of Safe Route to School Maps, Adult Crossing Guard Analysis and Various Traffic Engineering Studies.

6.  APPROVAL OF PLANS AND SPECIFICATIONS FOR THE KATELLA AVENUE/MERIDIAN DRIVE INTERSECTION IMPROVEMENTS, PUBLIC WORKS PROJECT NO. 104.
Prepared by:  Alvin Papa, Senior Civil Engineer

Recommended Action:  That the City Council: 1) Approve the plans and specifications for the Katella Avenue/Meridian Drive Intersection Improvements, Public Works Project No. 104; and 2) Appropriate funds in the amount of $150,000 from the assigned fund balance of the City Capital Improvement Projects Fund (Account No. 415-80500-8051.4186 Concrete Rehabilitation), for construction of the Katella Avenue/Meridian Drive Intersection Improvements, Public Works Project No. 104.

7.  AWARD OF CONSTRUCTION CONTRACT AND AWARD OF TASK ORDER FOR CONSTRUCTION INSPECTION SERVICES FOR THE 2012/13 ARTERIAL OVERLAY PROJECT, PUBLIC WORKS PROJECT NO. 94.
Prepared by:  Nick Mangkalakiri, Associate Engineer

Recommended Action:  That the City Council: 1) Award a contract for the 2012/13 Arterial Overlay Project, Public Works Project No. 94, in the amount of $896,310, to the lowest responsible bidder, R.J. Noble Company, 15505 E. Lincoln Avenue, Orange, California; authorize a contingency of $134,500 (15% of Bid Amount); and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority; and 2) Approve a Task Order for Construction Management and Inspection Services, in the amount of $76,040, within the existing agreement for On-Call Construction Management/Engineering Support/Testing and Inspection Services, for the 2012/13 Arterial Overlay Project, Public Works Project No. 94, to Vali Cooper and Associates, Inc. (VCA); authorize a contingency of $11,400 (15% of contract amount) to be used for unforeseen work; and direct the Director of Public Works/City Engineer to act as Contract Officer; and 3) Authorize the Director of Public Works/City Engineer to execute an agreement with the City of La Palma for sharing the cost of arterial street improvements on Crescent Avenue.

8.  APPROVAL OF THE REORGANIZATION OF POLICE MANAGEMENT, ADOPTION OF A RESOLUTION ESTABLISHING THE CLASSIFICATION OF POLICE COMMANDER ELIMINATING THE CLASSIFICATIONS OF POLICE CAPTAIN AND POLICE LIEUTENANT, AND ADOPTION OF A RESOLUTION BETWEEN THE CITY OF CYPRESS AND THE POLICE MANAGEMENT ASSOCIATION APPROVING A MEMORANDUM OF UNDERSTANDING FOR THE CONTRACT PERIOD JULY 1, 2012 THROUGH JUNE 30, 2015.
Prepared by:  Richard Storey, Director of Finance and Administrative Services

Recommended Action:  That the City Council, acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1) Approve the reorganization of Police Management; and 2) Adopt a Resolution by title only, title as follows, establishing the classification of Police Commander and eliminating the Police Captain and Police Lieutenant classifications; and 3) Adopt a Resolution by title only, title as follows, between the City of Cypress and the Police Management Association approving a Memorandum of Understanding for the contract period July 1, 2012 through June 30, 2015.

A Resolution of the City Council of the City of Cypress,
and Acting as Ex-Officio Board of Directors of the
Cypress Recreation and Park District, Establishing the
Classification of Police Commander and Eliminating the
Classifications of Police Captain and Police Lieutenant.

A Resolution of the City Council of the City of Cypress,
Approving the Memorandum of Understanding
Between the City of Cypress and the Cypress Police
Management Association Concerning Wages,
Salaries, Fringe Benefits, and Conditions of Employment.

9.  REQUEST FOR FEE WAIVER – A REQUEST TO WAIVE THE TEMPORARY USE PERMIT APPLICATION FEE FOR THE ANNUAL AMERICAN LEGION CLASSIC CAR AND MOTORCYCLE SHOW.
Prepared by:  Kori Nevarez, Associate Planner

Recommended Action:  That the City Council waive the $300 per year (total $900) Temporary Use Permit application fee for the Annual American Legion Classic Car and Motorcycle Show for the years 2013, 2014, and 2015.

10.  REVIEW OF INVESTMENT REPORT FOR THE MONTH OF MARCH, 2013.
Prepared by:  Richard Storey, Director of Finance and Administrative Services

Recommended Action:  That the City Council receive and file the Investment Report for the month of March, 2013.

11.  APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2012-13 FOR WARRANTS NO. 25627 THROUGH 25783.
Prepared by:  Richard Storey, Director of Finance and Administrative Services

Recommended Action:  That the City Council approve the attached warrant registers and wire transfers for Fiscal Year 2012-13.

END OF CONSENT CALENDAR

NEW BUSINESS

No items.       

RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors.

No items.

SUCCESSOR AGENCY TO THE CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Successor Agency to the Cypress Redevelopment Agency.

No items.

ORAL COMMUNICATIONS
The public may at this time address the members of the City Council on any matters within the jurisdiction of the City Council provided that no action may be taken on off-Agenda items unless authorized by law.  Speakers are requested to limit their comments to no more than five minutes each.

ITEMS FROM CITY COUNCIL MEMBERS

·Reports on Committee Assignments
·Other Items

ITEMS FROM CITY MANAGER

ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, May 13, 2013 beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting.  Dated this 17th day of April, 2013.

________________________________
Denise Basham, City Clerk

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683.  NOTIFICATION BY NOON ON FRIDAY, APRIL 19, 2013 WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.

City of Cypress Department of Administration ~ 5275 Orange Avenue ~ Cypress, CA 90630 ~ 714-229-6780