Public
Hearings at 7:00 P.M.
Council Chambers
5275
Orange Avenue
CYPRESS, CALIFORNIA
CALL
TO ORDER 7:00 P.M.
Council Chambers
ROLL CALL
MAYOR/AGENCY
CHAIR TODD SEYMORE
MAYOR PRO TEM/AGENCY VICE CHAIR LEROY MILLS
COUNCILMEMBER/BOARD MEMBER DOUG BAILEY
COUNCILMEMBER/BOARD MEMBER PHIL LUEBBEN
COUNCILMEMBER/BOARD MEMBER PRAKASH NARAIN
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
PRESENTATION BY JOE GROHMAN, NAVY GOLF COURSE
REPORT OF WORKSHOP AGENDA/CLOSED SESSION
CITY MANAGER/CITY ATTORNEY
ORAL COMMUNICATIONS (LIMITED TO ONE-HALF HOUR)
The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency, prior to any action taken on the Agenda. No action may be taken on off-Agenda items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each.
If you would like to address the City Council, please complete the white SPEAKER’S CARD. The card is available at the speaker’s podium or from the City Clerk. Please identify on the card your name, address, and the item on which you would like to speak, and return to the City Clerk. The SPEAKER’S CARD assists the Mayor in ensuring that all persons wishing to address the Council are recognized. Your name will be called at the time the matter is heard by the Council.
PUBLIC HEARINGS (1 – 2)
Public Comments Restricted to Ten Minutes Per Speaker, Unless Extended by the City Council and/or the Cypress Redevelopment Agency.
1. PUBLIC HEARING REGARDING THE ADOPTION OF THE FISCAL YEAR 2008-09 BUDGET FOR THE CYPRESS RECREATION AND PARK DISTRICT.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District, adopt the District budget as proposed for the fiscal year beginning July 1, 2008 after the conclusion of the public hearing.
2. PUBLIC HEARING AND ADOPTION OF THE 2008/2009 – 2014/2015 CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF CYPRESS AND CYPRESS RECREATION AND PARK DISTRICT, AND ADOPTION OF RESOLUTION ADDING TRAFFIC PROJECTS TO THE TRAFFIC IMPACT PROGRAM.
Prepared by: Kamran Dadbeh, Assistant City Engineer
Recommended Action: That the City Council, and acting as the ex-officio governing Board of Directors of the Cypress Recreation and Park District: 1) Conduct a public hearing to solicit comments on the City’s proposed 2008/2009 – 2014/2015 Capital Improvement Program; and 2) Upon closing the public hearing, formally adopt the City of Cypress/Cypress Recreation and Park District Capital Improvement Program for fiscal years 2008/2009 – 2014/2015; and 3) Adopt the Resolution by title only, title as follows, adding traffic mitigation projects to be funded by the Citywide Traffic Impact Fees.
A Resolution of the City Council of the City of Cypress,
Adding the Traffic Mitigation Projects Funded by the
Citywide Traffic Impact Fee.
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Council requests separate action on a specific item. Ordinances on the Consent Calendar for second reading should be read by title only prior to their adoption.
CONSENT CALENDAR (3 - 17)
3. MOTION TO INTRODUCE AND/OR ADOPT ALL ORDINANCES AND RESOLUTIONS PRESENTED FOR CONSIDERATION BY TITLE ONLY AND TO WAIVE FURTHER READING.
4. APPROVAL OF MINUTES - Meetings of May 9 and May 12, 2008.
Prepared by: Denise Basham, City Clerk
Recommended Action: Approve as submitted.
5. 2008-2009 CAPITAL IMPROVEMENT PROGRAM (CIP) GENERAL PLAN CONSISTENCY DETERMINATION.
Prepared by: Doug Hawkins, Senior Planner
Recommended Action: That the City Council: 1) Determine that the 2008-2009 Fiscal Year Capital Improvement Program is consistent with the City of Cypress General Plan 2001 Update, as required by Government Code Section 65103(c); and 2) Receive and file the staff report for the 2008-2009 Capital Improvement Program (CIP) Consistency Determination.
6. APPROVAL OF AMENDMENT TO COOPERATION AGREEMENT TO ALLOW PARTICIPATION IN THE URBAN COUNTY CDBG AND HOME PROGRAMS FOR FISCAL YEARS 2009-2011.
Prepared by: Steve Clarke, Redevelopment Project Manager
Recommended Action: That the City Council: 1) Authorize the City’s continued participation in the Urban County CDBG and HOME Programs for Fiscal Years 2009-2011 through adoption of the Resolution by title only, title as follows, approving the Amendment
to the Cooperation Agreement with the County of Orange; and
2) Authorize the Mayor to sign the Amendment on behalf of the City
of Cypress.
A Resolution of the City Council of the City of Cypress,
Approving the City’s Participation in the Housing and
Community Development Block Grant and HOME
Programs with the County of Orange.
7. APPROVAL OF PLANS AND SPECIFICATIONS FOR REPLACEMENT OF HVAC SYSTEMS AT CITY HALL, POLICE DEPARTMENT, AND MAINTENANCE YARD, PUBLIC WORKS PROJECT NO. 2007-04.
Prepared by: Jim Gorin, Associate Engineer
Recommended Action: That the City Council approve the plans and specifications for the Replacement of HVAC Systems at City Hall, Police Department, and Maintenance Yard, Public Works Project No. 2007-04.
8. AGREEMENT TO TRANSFER PROPERTY OR FUNDS FOR 2007 HOMELAND SECURITY GRANT PROGRAM PURPOSES.
Prepared by: Rick Hicks, Chief of Police
Recommended Action: That the City Council: 1) Approve the transfer of property, equipment, or funds provided by the State Homeland Security Grant program; and 2) Authorize the Mayor to execute the two (2) documents titled “Agreement to Transfer Property or Funds for 2007 Homeland Security Grant Program Purposes.”
9. ADOPTION OF RESOLUTION TO DESIGNATE SIGNATURE AUTHORITY FOR TERRORISM AND EMERGENCY SERVICES FUNDING.
Prepared by: Rick Hicks, Chief of Police
Recommended Action: That the City Council: 1) Repeal Resolution No. 4908, which was approved on February 23, 1998 and is no longer valid according to the State Homeland Security Grant Program application through the United States Department of Homeland Security; and 2) Approve the Resolution by title only, title as follows, designating those City officials authorized to execute applications for terrorism and emergency management assistance grant funds and all future proclaimed disasters in order to obtain financial assistance from the Federal and/or State governments.
A Resolution of the City Council of the City of Cypress,
to Designate Signature Authority for Application or
Execution of Terrorism and Emergency Services Funding.
10. ADOPTION OF THE FISCAL YEAR 2008-09 BUDGET FOR THE CITY OF CYPRESS.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the City Council adopt the Resolution by title only, title as follows, approving the City’s annual budget for the fiscal year beginning July 1, 2008.
A Resolution of the City Council of the City of Cypress,
Approving the Annual Budget for the Fiscal Year
Commencing July 1, 2008 and Fixing the Limitations
of Expenditures for the Several Funds and the
Functions, Departments, and Activities Carried on
Under Such Funds.
11. ADOPTION OF RESOLUTION ESTABLISHING THE CITY OF CYPRESS’ FISCAL YEAR 2008-09 APPROPRIATION LIMIT.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the City Council adopt the Resolution by title only, title as follows, establishing the City’s Fiscal Year 2008-09 appropriation limit.
A Resolution of the City Council of the City of Cypress,
Establishing the City’s Appropriations Limit for the
2008-09 Fiscal Year.
12. ADOPTION OF ANNUAL STATEMENT OF INVESTMENT POLICY.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the City Council, and acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, regarding the adoption of the Annual Statement of Investment Policy.
A Resolution of the City Council of the City of Cypress,
and Acting as the Ex-Officio Governing Board of
Directors of the Cypress Recreation and Park District,
Adopting the Annual Statement of Investment Policy.
13. REVIEW OF INVESTMENT REPORT FOR THE MONTH OF APRIL, 2008.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the City Council receive and file the Investment Report for the month of April, 2008.
14. APPROVAL OF COMMERCIAL WARRANT LIST AND WIRE TRANSFERS FOR FISCAL YEAR 2007-08 FOR WARRANTS
NO. 85468 THROUGH 85471 AND WARRANTS NO. 86162 THROUGH 86345.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the City Council approve the attached warrant register and wire transfers for Fiscal Year 2007-08.
Recreation and Park District Matters:
15. AWARD OF CONTRACT FOR THE INSTALLATION OF PLAYGROUND EQUIPMENT IN VARIOUS PARKS, PUBLIC WORKS PROJECT NO. 2008-01.
Prepared by: Keith Carter, Associate Engineer/Traffic
Recommended Action: That the City Council, acting as ex-officio Governing Board of Directors for the Cypress Recreation and Park District: 1) Find that the U.S. Communities Master Intergovernmental Purchasing Agreement satisfies the City’s bid process, and award a contract to Landscape Structures for the purchase of playground/exercise equipment, through the U.S. Communities Intergovernmental Purchasing Agreement, in the amount of $213,453.37; and 2) Award a contract for the Installation of Playground Equipment in Various Parks, in the amount of $154,612, to the lowest responsible bidder Hondo Company, Inc., Santa Ana, California; and 3) Authorize a contingency of $15,461 (10% of Bid Amount) and direct the Director of Public Works/City Engineer to issue any necessary change orders to complete additional work within budgetary authority.
16. APPROVAL OF SENIOR CITIZENS NUTRITION PROGRAM AMENDMENT NO. 12 TO AGREEMENT NO. C-8-0189 WITH THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR ONE YEAR, JULY 1, 2008 THROUGH JUNE 30, 2009.
Prepared by: Laura Detweiler, Director of Recreation and Community Services
Recommended Action: That the City Council, acting as the ex-officio governing Board of Directors for the Cypress Recreation and Park District, approve Amendment No. 12 to Agreement No. C-8-0189 with the Orange County Transportation Authority extending the term of the Agreement for one year, July 1, 2008 to June 30, 2009, with no changes to the cost per passenger trip or to the terms and conditions of the Agreement.
17. ADOPTION OF RESOLUTION ESTABLISHING THE CYPRESS RECREATION AND PARK DISTRICT’S FISCAL YEAR 2008-09 APPROPRIATION LIMIT.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the City Council, acting as the ex-officio Board of Directors of the Cypress Recreation and Park District, adopt the Resolution by title only, title as follows, establishing the District’s Fiscal Year 2008-09 appropriation limit.
A Resolution of the City Council of the City of Cypress,
Ex-Officio Governing Board of Directors of the Cypress
Recreation and Park District, a Subsidiary District of the
City of Cypress, Establishing the Cypress Recreation
and Park District’s Appropriations Limit for the 2008-09
Fiscal Year.
END OF CONSENT CALENDAR
ORDINANCES
No items.
NEW BUSINESS
No items.
RECREATION & PARK DISTRICT MATTERS
The Cypress City Council, Acting as the Ex-Officio Governing Board of Directors.
No items.
CYPRESS REDEVELOPMENT AGENCY MATTERS
The Cypress City Council, Acting as the Cypress Redevelopment Agency.
CONSENT CALENDAR NOTICE
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the Redevelopment Agency requests separate action on a specific item.
CONSENT CALENDAR (18)
18. ADOPTION OF THE FISCAL YEAR 2008-09 BUDGET FOR THE CYPRESS REDEVELOPMENT AGENCY.
Prepared by: Richard Storey, Assistant City Manager/Director of Finance and Administrative Services
Recommended Action: That the Cypress Redevelopment Agency adopt the Agency’s annual budget as proposed for the fiscal year beginning July 1, 2008.
END OF CONSENT CALENDAR
ITEMS FROM CITY COUNCIL MEMBERS
·Reports on Committee Assignments
·Other Items
ORAL COMMUNICATIONS
The public may at this time address the members of the City Council and the Cypress Redevelopment Agency on any matters within the jurisdiction of the City Council and/or the Cypress Redevelopment Agency provided that no action may be taken on off-Agenda items unless authorized by law. Speakers are requested to limit their comments to no more than five minutes each.
ITEMS FROM CITY MANAGER
ADJOURNMENT
The next meeting will be a Regular Meeting, to be held on Monday, June 9, 2008, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 21st day of May, 2008.
________________________________
Denise Basham, City Clerk
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, YOU SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT (714) 229-6683. NOTIFICATION BY NOON ON FRIDAY, MAY 23, 2008, WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ASSURE ACCESSIBILITY TO THIS MEETING.